St Albans School PTA: May 2013

A Meeting of St Albans School PTA

held on Wednesday 15 May 2013

at St Albans school

MINUTES

Present: Letitia, Jane C, Karen, Mandy, Cam, Liz, Bridget, Amanda, Debbie, Claire, Chris, Ginnie

1. Apologies – Sarah, Lisa, Tracey M, Judy, Sharon, Tracy H, Susie, Angela C, Angela B, John

2. Confirmation of Minutes of Previous Meeting 17 April 2013 seconded Mandy

3. Action points from last meeting

Action points: - 140 Celebrations – on-going

Karen and Ginnie to get together to discuss printed options of photos. Term 4 date to be advised

Karen to talk to Cam’s dad about the history of the school. – actioned Cam’s dad Brian looking into history of school for us.

Debbie to show Karen PVC option.- Debbie brought a sample of PVC option to meeting tonight everyone really liked the idea of printing some of the school archives photo’s onto PVC. Debbie to send details of printing company to Ginnie and Karen to proceed. Debbie can order the prints for us.

Action points: - Netball hoops – on-going

Update - application with Ginnie for board approval, Liz is waiting for quote for asphalt remediation this work will probably not proceed until next year

Action point:

Jane to organise a time to do stocktake/consolidate/repair the wet weather games see below

Jane to ask Brian about storage box for chess set

3.1 Thank yous

Letitia thanked everyone for their help with - library, sausage sizzle, school council morning tea, Oak leaf, hockey goals

3.2 Disco 17 May

· everything under control

· If anyone else could help with the senior disco it would be appreciated

· school council will help with the junior disco

· Tracy H has ordered sausages

· Grant will set up lighting Friday afternoon

· Oak leaf will be open for coffees and will sell glow sticks

· Kristin Chisnall to DJ, Letitia will pay him $20.00 from sausage sizzle takings

· Helpers need to be at hall at:

Junior 5.00pm

Senior 6.30pm

Action point: Give wet towels to Grant at end of night to take home to Mandy to wash

3.3 Entertainment books

Buy buy buy! And sell sell sell. Jane has sent another email out to school community so far we have sold 150

3.4 Oak Leaf

Thanks to all helpers, Matt and Sharon would like a freestanding knock box as they are running out of bench space

Action point: Karen and Sharon to look at prices for a knock box. Chris found a brand new knock box on Trade me for $120.00 could be a good option

Mandy suggested we put name labels on 2^nd hand uniform items for sale as we remove the labels of old owner when we sell them

Action points: Mandy to look at label options for 2^nd hand uniform

Karen to email Judy to see if she needs cash to payout uniform sold on behalf - actioned

3.5 Quiz night update

Amanda and Karen reported that planning is well underway

· Amanda has spoken to Liquor King and they are happy to do sale and return on alcohol

· the quiz will have 3 music based rounds

· food will be a platter of food at the beginning of the night and we will encourage people to bring their own nibbles

· it was decided that the money raised from the quiz night would go towards the arts this links in with the music theme

· we will have 20 tables for sale

· Amanda and Karen to approach new businesses in the area for prizes, Coco, Baileys, Metro etc

Action points: Mandy to ask Bluebird chip man if he can donate items

Karen to email Michael Williams to see if he is happy to MC and dress up

Claire to approach Juanita to see if she would be interested in being our bar manager again, once we have a bar manager we can apply for a liquor license

3.6 Wet weather games for classrooms

Jane and Susie have been around the classrooms checking wet weather games. Junior rooms have no wet weather games.

Action points: Jane to buy puzzles from Whitcoulls, if you see any good deals on games please let Jane know so we can start re-stocking our wet weather games

4. General business

Ginnie has had $30k of external funding approved today for IT, this means she will not require funding from the PTA to purchase the classroom desktops

5. Reports

Ginnie

within 12 months we will have a master planner from the MOE and hopefully we can move forward with the hall. We talked about the $10k currently invested that we had earmarked for the new hall kitchen. Liz is able to source kit set kitchens that we could put into the old hall at the moment and then move to the new hall. We could also purchase appliances that could be relocated once we have the new hall. This is something that we can discuss further. If we do put new appliances into the old hall we would have to upgrade the power supply to 3 phase.

Pool update, last pressure test found a hole in the pipe work, going to proceed with the concreting but waiting for a date for concreter’s to be on site. Finish date term 3.

Jane

moved Jane seconded Letitia

We approved $150.00 for June Sutherland to buy wheelie bins for the junior classrooms, this item was requested on the wish list

moved Jane seconded Letitia

We also discussed the art aprons, we bought art aprons for the junior school 2 years ago. Jane noticed that the aprons in classrooms were in a bit of a sad state and in need of a good wash. We thought it would be a good idea to offer art aprons for sale (parents could take them home at the end of the week and wash them). They would be sold as an optional school uniform piece (similar to caps). We could sell them through the Oak leaf and would be marketed towards the junior school parents.

Action points: Liz to look at aprons for sale at K-mart

Meeting closed at 8.40pm

Next meeting 19 June @ 7pm in the school staffroom

A Meeting of St Albans School PTA will be held on Wednesday 15 May 2013 AGENDA 1. Apologies – Sarah J 2. Confirmation of Minutes of Previous Meeting 17 April 2013 3. Action points from last meeting Action points: - 140 Celebrations – on-going Karen and Ginnie to get together to discuss printed options of photos. Term 4 date to be advised Karen to talk to Cam’s dad about the history of the school. - actioned Debbie to show Karen PVC option. Action points: - Hockey goal quote – actioned and installed Cam to talk to Jodi and Glen and report back at the next meeting Update - Cam has approached Mainland Foundation for funding for soccer/hockey goal Action points: - Netball hoops – on-going Update - next meeting, quotes for netball hoops, and quote for getting asphalt flattened. Liz looking at funding from ANZ courtside for hoops and remediation of hard surfaces (asphalt). Ginnie confirmed that hard surfaces were not covered under the MOE’s insurance Action points: Letitia to send out reminder email for helpers Sharon to organise music and DJ - actioned Oak leaf to be open, ask Matt if he is available Action points: Sharon, Matt and Karen to undertake spring clean - actioned Action points: Letitia to talk to Glen -actioned Sharon to make hot chocolates PTA -If you can make something for morning tea for the school council it would be appreciated, there are approximately 26 school council members Action point: Karen and Amanda to report back at next meeting – see agenda Action point: Jane to organise a time to do stocktake/consolidate/repair the wet weather games Jane to ask Brian about storage box for chess set 3.1 Thank yous: library, sausage sizzle, school council morning tea, Oak leaf 3.2 Disco 17 May 3.3 Entertainment books 3.4 Oak Leaf 3.5 Quiz night update 3.6 Wet weather games for classrooms 4. General business 5. Reports Next meeting 19 June @ 7pm in the school staffroom

St Albans School PTA

Friday, May 31, 2013

The Great St Albans Pop Quiz.........coming soon

Minutes of the PTA meeting 17 May 2013

Oak leaf cafe art

Saturday, May 11, 2013

Agenda for PTA meeting 15 May @ 7pm in the staffroom